Language Labs and Archives of the University of Chicago

SERVICES

Eligibility

Use of the LFRC

Use of the Labs

Equipment Lend-out

Presentations

Video Conferences

IRB Policies

Video Conferences

Overview

The Polycom video conferencing system, recently acquired by the Division of the Humanities and managed by the Language Laboratories and Archives, allows faculty and classes participate in events with other universities and institutions (see Specifications below). The system is quite flexible and straightforward and can be used in a variety of venues.

Presently, the LLA has installed the video conferencing system in Cobb 210 and, at first, will require that users schedule their conferences in this room. As the LLA staff becomes more familiar with the technical variables associated with video conferencing, we may attempt to use the unit elsewhere in Cobb Hall. If the use of the system in C 210 and in Cobb Hall proceeds without problem, faculty may then attempt to use the system themselves.

If you are interested in holding a video conference on- or off-campus, please contact the LFRC.

Specifications

All faculty in the Division of the Humanities are eligible to use the video conferencing system. Students in the Division may also use the equipment with the support of a faculty sponsor. Reservation of the video conferencing system requires a two weeks' advance notice.

Use of the system requires an LLA technician to set up the unit and to troubleshoot any problems that may arise. The technician is not required to be present for the conference itself (but is available to operate the system during the conference for a fee of $20 per hour).

Availability of the Polycom system will depend on the availability of LLA staff to assist with conferences during regularly scheduled work hours. If staff is not available, or if the event occurs outside of regularly scheduled work hours, the organizer of the conference will be billed for an additional LLA staff member at $20 per hour. Please see the Summary of Policies below.

For any use of the Polycom Video Conferencing System in the absence of an LLA staff member, the users will be required to submit a signed blank Interdepartmental Order Form (Form 62). This form will be used cover the equipment in case of damages. If the Polycom unit is returned to the LLA in good condition, the form will be returned to the user.

Summary of Policies

	M-F (9 am - 5 pm)	Other days/times
On-Campus	- LLA helps set up the system. - LLA provides training on operating the system. - Request system operator for set up and to monitor system during the conference at $20 per hour.	- LLA provides training on setting up and operating system at $20 per hour. - Request system operator to set up and operate the system at $20 per hour. -Submit IOF if LLA staff will not present.
Off-Campus	- LLA can provide training on set up and operation of the system upon request. - Borrowers are responsible for off-site contacts, IP addresses, etc. for their video conference. (Presently, the LLA cannot provide off-site services.)	- See left column

LLA | | Humanities | UChicago